1. NAME

The name of the organisation shall be 'The Business Continuance Group', or, in short form, TBCG.

2. OBJECTIVE

The principal objective of The Business Continuance Group is to provide a forum for promoting the sharing of information, experiences and solutions in Business Continuance.

Attributes:

• business focus
• vendor independent environment
• concerned with normal operational through to full recovery procedures
• pressure group
• selective membership / senior representation
• self funding

3. MEMBERSHIP

3.1. It is intended that TBCG's membership shall be representative of a broad cross section of all industries. Representation at meetings to be by senior people from within the company.

3.2. Prospective new members must apply in writing, in the name of their company, to the Secretary of TBCG. The Committee will consider each application and make the decision whether or not to accept it.

3.3 Voting shall be on the basis of one vote per organisation, irrespective of size.

3.4. Vendors and consultants shall be excluded from membership, except as shown in 3.8 below.

3.5. Attendance at TBCG's events may be opened up to non-members.

3.6. The Committee will review the number of members of TBCG at least once between each Annual General Meeting. However it is anticipated the membership organisations will not exceed 75 (seventy five). Members who do not attend regularly or do not pay their annual subscriptions, may be deemed to have disqualified from TBCG if, after a further year they have not paid.

3.7. The open exchange of information between members is encouraged on a “Chatham House Rules” basis, namely on the understanding that members can be open in discussion in the knowledge that the audience will not mis-use the information nor attribute it to the speaker or his / her organisation.

3.8. An individual who has been a regular TBCG member company representative, but no longer works for that company, may be invited by the Committee to continue to participate in the TBCG as an 'Individual Member' if the group considers he / she would continue to add value to it.  Thereafter, continued membership as an individual would be subject to:

i. his / her not indulging in any form of marketing and / or business development at TBCG meetings or showing bias towards any supplier(s).
ii. review at each Committee meeting.
iii. formal presentation of Individual Member names at each AGM and a vote.

Membership will cease automatically if the individual becomes employed by a group or company supplying services or goods to Business Continuity end users.

4. COMMITTEE

4.1. TBCG shall have a Committee comprised of:

• Chairman
• Secretary
• Treasurer
• Events Co-ordinator
• General Members (maximum 4)

.2. All members of the Committee must be employed by a corporate member of TBCG, or in the absence of a Corporate Member volunteering, by any member of TBCG.

4.3. Committee members shall be elected annually at TBCG's Annual General Meeting to hold office for one year and shall have general powers to co-opt. A quorum shall consist of four elected Committee members. Co-opted members shall not have the right to vote at Committee meetings.

4.4. All voting shall be by simple majority. If necessary, the Chairman of the meeting will have the casting vote.

4.5. The Committee may establish sub-committees. Such committees shall consist of not less than two persons and a chairman and shall have powers to co-opt. The chairman must be a member of the Committee.

5. MEETINGS

5.1. An Annual General Meeting (AGM) of TBCG shall be held. The interval between AGMs shall not exceed 18 (eighteen) calendar months. Not less than 21 days’ notice shall be given of the AGM.

5.2. A Special General Meeting shall be convened by the Secretary on the written application of not less than 10% of the members of TBCG within 60 days of receipt of such application and 21 days' notice of such meeting shall be given to the members. Only the business contained in the written application shall be discussed.

5.3. It is intended to hold a minimum of 2 general meetings each year.

6. SUBSCRIPTIONS

6.1. An annual subscription shall be paid by each member.

6.2. The amount of the annual subscription will be reviewed at the Annual General Meeting. The TBCG is a non-profit making organisation and the subscription, currently £50.00 per calendar year, is primarily to cover expenses such as external speakers, entertaining and venues.

7. WINDING UP OR SUSPENSION OF TBCG

TBCG may be terminated or its activities suspended by resolution of an AGM or Special GM. Should circumstances make such a meeting impracticable the Secretary shall make arrangements for the safe-keeping of the Records and disposal of any Assets of TBCG.

8. ALTERATIONS AND AMENDMENTS TO THE CONSTITUTION

Any alteration to the Constitution of TBCG shall require a simple majority of the entire voting membership, via postal ballot or attendance at the AGM or Special GM.

Cookies

This web site does not use "Cookies" (small text files used to track visits to the site) other than Technical Cookies; this type of cookie is used to guarantee the smooth operation of the website and is not retained between sessions.

Recording of visits 

Our web site host (1&1 Internet) logs information about each visitor. This includes:

• Your IP address - either for your PC or for your company web proxy server
• The pages you visited
• The address of any "referrer" (ie the site where you followed a link to our site)
• The name of the internet browser you were using. As well as the browser name, this text might include the name of your company.

We only use this information to help us manage the web site (eg to identify referrers, to calculate visitor totals). We will not attempt to contact you (eg "Can we speak to the business continuity person at your company") based on the information in the activity logs.

Emails you send us

If you contact us, we will use the personal information you provide (eg name, email address) in order to answer your questions. This could be by the person who receives the email you sent or other TBCG members better able to answer your question(s).

The emails you send to us and copies of the emails you receive from us will normally be stored within various email systems. Most emails sent to @tbcg.org.uk addresses are forwarded to email addresses at member organisations. These organisations operate their own privacy policy, over which we have no control. In particular, many of these organisations operate mandatory email retention programmes.

Information disclosure

We will not pass information about you to anyone else unless it is either required by law or with your explicit agreement ("If you want, I could pass your information to X [outside the TBCG] who may be able to help").